Payment Terms and Conditions and Refund Policy

Associate Diploma, Bachelor’s, Higher Diploma, Master’s, and PhD Programs (Overseas) 

1. Overseas students admitted to any of Effat University’s programs pay their full tuition fees, which are assessed each semester based on the student’s major and the number of registered credit hours.

2. Overseas students are required to settle all tuition fees in full no later than one month prior to the program start date, in accordance with the University’s approved payment calendar.

3. Effat University reserves the right to withhold access to student services, including Blackboard and Banner, for overseas students who fail to meet their payment obligations or whose accounts are in delinquent status.

4. Tuition and fees shall not be waived for overseas students who register on Banner but fail to attend classes or discontinue their studies without completing and submitting the required clearance form to the Registration Office.

​​​​​​Vocational Diplomas, Developmental Courses, and Qualifying Courses​​​ 

1. All students enrolled in diploma or developmental courses shall pay their full tuition fee upon registration.

2. Effat University reserves the right to withhold student services, including Blackboard and Banner access, from students who do not complete their due payment as per their payment plan or if their accounts are in delinquent status.

3. Effat University shall not waive tuition or fees for students who register on Banner but fail to attend their classes or stop for any reason without completing the clearance form and submitting it to the registration office.

4. No installment payments shall be permitted for any of the diploma and development courses with a duration of five (5) weeks or less.

5. For training programs with a duration of six (6) weeks or longer, students may be permitted to settle tuition fees through a two-installment payment plan, subject to approval by the Office of Student Financial Services (SFS).

   • First Installment:

     Payable upon registration in the program.

   • Final Installment:

     Payable in the month following the payment of the first installment, in accordance with the payment schedule communicated by Student Financial Services.

   Failure to adhere to the approved installment schedule may result in the application of financial or administrative holds in accordance with university policies.

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Payment Methods 

Effat University offers multiple secure and convenient payment options to facilitate tuition and fee settlement. Accepted payment methods include:

1. Bank transfer
   
2. e. Payment ​
   
3. Cash
4. Credit card (VISA, Master Card, American Express)
5. Apple Pay
6. Approved installment plans through authorized installment companies
7. Loan and installment facilities offered in partnership with external financial service providers

All payments are subject to university deadlines and the terms and conditions of the selected payment method. ​

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Refund Policy ​

Refund for Associate Diploma, Bachelor’s, Higher Diploma, Master’s, and PhD Programs (Saudi Citizens and Non-Citizens)

1. In the event that a refund is processed during the registration period for a new semester, the student account unit shall first check the student account to ensure that the student has not registered for new courses.

2. The student account unit shall not approve the clearance form if the student account indicates registered courses and shall inform the students to drop all courses and attach an updated account statement for the new semester.

3. No refund shall be issued for withdrawal from individual courses outside the official Add & Drop period.

4. The accountant shall ensure that all required clearances from the relevant University units are completed through the approved clearance form (paper and electronic) prior to obtaining Student Account Manager approval. Required clearances include the following units:

   1. Registration Office
   2. Department Chair
   3. Dean
   4. Library
   5. Management of Finance
   6. Career Counseling and Development Center
   7. Restaurant
   8. Residence
   9. Management of Information and Educational Technology
   10. Child Development Center
5. ​​Refunds for courses dropped during the Add & Drop period:
   • A Student Who Drops Courses
     
     ​Refund Fees
   • During the 1st–2nd week of the semester
     Full tuition fees
     ​
     

6. No refund shall be issued for withdrawals from individual courses or more than after the Add & Drop period.

7. New students: The SAR 5,000 registration fee paid by new students is non-refundable in the event of withdrawal during the first 2 weeks of the semester. After 2 weeks, the refund schedule below is applied.

8. Continuing students: Registered and enrolled continuing students who want to withdraw from the university or withdraw for a semester during the 1st and 2nd week of the semester are obligated to pay an administration fee of SAR 2500.

9. In the event that a student withdraws from the university or withdraws for a semester, the following refund schedule will be applied (also reported in the Effat University Academic Calendar):
   

   • Student Withdrawal

     [Unive​rsity Withdrawals or

     Withdrawals for a Semester]
     New Student
     Refunded Percentage of The Total Tuition Fee
     Continuing Student
     Refunded Percentage of The Total Tuition Fee
   • During the 1st and 2nd week of the semester
     100% of the tuition fees are refunded except for the registration fee
     100% of the tuition fees
   • During the 3rd week of the semester
     75% of tuition fees
     75% of the tuition fees
   • During the 4th–6th week​ of the semester
     50% of the tuition fees
     50% of the tuition fees
   • During the 7th–8th week
     25% of the tuition fees
     25% of the tuition fees
   • After the 8th week
     Non-refundable​
     Non-refundable ​
     

10. Student refunds with complete documentation will be processed within a minimum of 15 working days.

Refund for Associate Diploma, Bachelor’s, Higher Diploma, Master’s, and PhD Programs (Overseas) 

Cancellation Due to the Rejection of the Visa Application

If a student visa application is rejected, the student shall be eligible for a full refund of tuition fees, excluding the application fee, subject to the following conditions:

1. Proof of meeting the visa requirements is provided.
2. Proof that the visa application was submitted no less than 2 months prior to the course starting date.
3. Official proof of visa rejection by the Saudi Arabian Embassy.
   

Cancellation by the Student

• Refunds During the Add & Drop Period

• Refunds After the Add & Drop Period​

1. New Students:

   • Registration fee of SAR 5,000 ~ USD $1,327 paid by new students is non-refundable in the event of withdrawal during the first 2 weeks of the semester.

   • Withdrawal after the first 2 weeks will follow the refund schedule below.
     

2. Continuing Students:

   Continuing students who wish to withdraw from the university or defer enrollment for a semester
   ​During Weeks 1–2 of the semester, students are required to pay an administration fee of SAR 2,500 (~USD $663).

Refund Schedule for Withdrawals from the University or Semester Deferral

Note: Policy reported in the Effat University Academic Calendar.

Deferral to Later Session

1. If the student has not yet arrived and notifies the University that he/she wishes to defer to a later session one month from the starting date of the program, the tuition fee may be carried forward for one year.
2. If the student requests to defer for a second year, the deposit will be forfeited and treated as a withdrawal. The student will then need to reapply for the later session and pay a new tuition fee.
3. It is the student’s responsibility to familiarize themselves with the university’s financial regulations, including the payment of fees and the schedule of fees.

Payment of Refunds

1. The refund request should be submitted with the following documents:
   • International Bank account information (IBAN)
   • Bank SWIFT code
   • Copy of passport
2. The refund request will be processed within a minimum of four weeks from the date of submission.
3. Approved refund requests will be paid in Saudi Riyal to the bank account of the authorized beneficiary. The refund must be transferred to the same bank account from which the original payment was made.
4. The University will not compensate for any exchange rate differences or bank transfer costs incurred by the payer of the fees.
5. The payer of the fees shall bear any exchange rate differences or funds transfer costs.

Refund for ​​Vocational Diplomas, Developmental Courses, and Qualifying Courses​ ​

General Conditions

1. To initiate withdrawal, trainees must submit an official Withdrawal Request Form, clearly stating the reason for withdrawal.
2. No refund shall be issued unless the official withdrawal form is properly completed and submitted.
3. Refund eligibility is determined based on the duration of the training course and the timing of the withdrawal, as specified below.

Courses with a Duration of 7 Days up to 9 Weeks

1. Withdrawal at least seven (7) days prior to the course start date: A full refund of the training course fees shall be issued.
2. Withdrawal on or after the course start date: No refund shall be issued.

Courses with a Duration of 10 Weeks and Less Than 15 Weeks

1. Withdrawal at least seven (7) days prior to the course start date: A full refund of the total training course fees shall be issued.
2. Withdrawal after the course has commenced: Refunds shall be applied as follows:
   • Up to the end of the second (2nd) week: A 50% refund of the total training course fees shall be issued.
   • During the third (3rd) week: A 25% refund of the total training course fees shall be issued.
   • After the third (3rd) week: No refund shall be issued.

Course and Program Cancellation Policy

Effat University reserves the right to cancel any developmental or training program due to low enrollment, unforeseen circumstances, or other operational requirements.

1. Registered participants shall be notified in a timely manner of any program cancellation.
2. The University may offer an alternative program or session.
3. If no alternative program is offered, participants shall be entitled to a full refund of all payments made.
4. Training program registrations may not be transferred to another individual or to an alternative session.
5. If a registered trainee is unable to attend the program, the trainee must notify the University immediately.

Refund for Placement Test Linguaskill & Math Refund

The Placement Tests, Linguaskill & Math are subject to the following refund policy:

1. A 75% refund will be issued if the cancellation request is submitted within 24 hours of payment. No refund will be granted after 24 hours if cancellation is not received.
2. The test receipt shall be valid for at least one month from the date of issuance or until the end of the add/drop period, whichever is longer.

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